Venture Crew
Recharter Procedures

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Step 1:

Preparation

a. Set up Membership Inventory date in the unit.
b. Set up a Charter Review Meeting with the head of your chartering organization.

 

Step 2:

Review Contents of the Envelope

   Empty the recharter envelope and separate the paperwork into two stacks:

Information stack
a. Membership Inventory Instruction Sheet
b. Insurance Information (overview of BSA Insurance)
c. Accident and Sickness Insurance Brochure

Rechartering Paperwork
a. Charter Renewal Roster (computer generated NCR form)
b. Unit Renewal Application Instructions
c. Charter Renewal Worksheet
d. Charter Renewal Overflow Pages (NCR form)
e. Quality Unit Application form

Step 3:

Review Quality Unit Award Application

   Read the application front and back.  This describes the elements of a quality unit.  Each item refers to the past year of your unit.  This document should be used in planning future unit program.

 

Step 4:

Review the Unit Renewal Instruction Sheet

   Follow this instruction sheet line by line to ensure complete and accurate rechartering.  To assist in the process, refer to the Registration Worksheet.  Finalize the Quality Award Application.

 

Step 5:

Signatures and Fees

   At the recharter review meeting, make certain to get all required signatures and collect appropriate monies.  A Recharter Checklist is included to help you through the process.  Remember to collect registration fees, Boys’ Life subscriptions, and insurance for all registered youth and adults.

 

Step 6:

Charter turn-in

   Hand in your charter on any of the designated charter turn-in days.  Make sure that the Charter is signed by the Crew Advisor and the Chartered Organization executive.  Turn in one check with the appropriate amount of money.



Venture Crew Recharter Checklist

Membership Inventory
 

_____ Make sure your Crew number, district, and county information is correct.
 
_____ Is the Executive Officer (Institutional head (IH) of the chartered organization) correct? Is the name, address, phone number and date of birth of the Institutional Head correct?
 
_____ Does your Crew have the correct number of leadership positions listed on the charter? Each leadership position must be filled with an adult 21 years of age or older.
Every Crew should have:
Institutional Head (IH) (no registration fee required)
Chartered Organization Representative (CR)
Crew Committee Chair (CC)
Member of the Crew Committee (MC) (Two required)
Venture Crew Advisor (NL)
Assistant Crew Advisor (NA)
 
_____ Every Crew must have 5 paying youth to recharter.
 
_____ If the Venture Crew is Coed, is there a female Venture Advisor or Assistant Advisor?
 
_____ Check all adults and youth: positions, addresses and phone numbers; that they are correct.
 
_____ Line out adults and youth that are no longer in units.
PLEASE USE ONE STRAIGHT BLACK LINE ONLY.
 
_____ Correct any mistakes in spelling of names, addresses, phone numbers. PLEASE USE ONE STRAIGHT BLACK LINE ONLY through the incorrect information.  Make corrections directly below the name, address or phone number.
 
_____ Check position of registered adults.  Any changes: line out old position, write new position directly under old position.  (See leadership codes for reference)
 
_____ Adults currently registered in Crew, but their name does not appear on the print out, add name to first available line at bottom of adult page.  Do not insert names between lines.  Information must include full name, address, phone number and birth date.
 
_____ Youth currently registered with Crew and name does not appear on the print out, add name to the first available line at the bottom of youth page.  Do not insert names between lines.  Information must include full name, address, phone number and birth date.
 
_____ Youth and adults that are not on the print out and are not registered (new Crew members or adults) must submit a new application with the recharter.  PLEASE DO NOT ADD THE NAMES OF NEW CREW MEMBER OR ADULT LEADERS TO THE CHARTER.  Make sure that the application includes appropriate signatures and monies.  All adult applications must have their social security number included.
 
_____ Check all birth dates of boys and adults including the birth date of the Executive Officer (IH).  The recharter must have the birth dates of everybody.
 
_____ If adults paid with another unit or on the council level, but is active with this Crew, circle the position letters.  This is not counted in with the paid adults (since they have paid already), but instead is counted as a multiple adult.
 
_____ If boys are paid with a Boy Scout Troop, but is active with this Crew, circle the name.  This is not counted in with the paid youth (since they have already paid), but instead is counted as a multiple youth.
 
_____ Check with “Y” all youth and adults who have paid for Boys’ Life (in Boys’ Life column).
Check that the current address is correct.
 
_____ NEW CREW APPLICATIONS must have signature of the unit leader.
 
_____ NEW ADULT APPLICATIONS must have the signature of the Committee Chair and the Head of the Chartered Organization.
 
_____ Fill out and sign the “Quality Unit Award” application included in recharter kit.


Fees
 

_____ Open the RecharterWorksheet.xls from the district’s recharter website, read the instructions on the opening worksheet, then select the green “Crews” worksheet tab at the bottom of the screen to open the spreadsheet and enter the numbers for your unit in the spaces provided to calculate the total amount due for your unit’s recharter.
 
_____ Using the numbers calculated above, fill out Registration information on the first page of the form in your packet.
 
_____
_____
_____
_____		 Total paid youth [$10.00 per youth]
Total paid Boys’ Life [$12.00 per subscription]
Total paid adults [$10.00 per adult]
Total insurance [$1.75 for each youth and adult]

 

Signatures
 

_____  Have Executive Officer (IH) sign charter
_____  Have Venture Crew Advisor (NL) sign charter
_____  Have Unit Commissioner sign Quality Unit Award Application

 

Submit Recharter
 

_____ Have Unit Commissioner review recharter and sign Quality Unit Award Application (PDF)
 
_____ Turn in charter and Quality Unit Award Application (PDF) on one of the designated charter turn-in dates.

 

Venture Crew Adult Position Codes



   Use the following codes to fill out an adult leader application.  All Adult positions may be male or female. The minimum age for these positions is noted in parenthesis besides the position.

IH
CR
CC
MC
NL
NA		 Institutional Head
Charter Organization Representative
Crew Committee Chairman
Member of the Crew Committee
Venture Crew Advisor
Assistant Crew Advisor

 

Return to the Recharter Page